Safeguarding Policy

Company name: Love Kids Photography
Safeguarding Lead: Lisa Moore
Directors: Gemma Hirst & Lisa Moore

1. Policy Statement

Love Kids Photography is committed to safeguarding and promoting the welfare of children, young people, and families. We recognise the responsibility that comes with photographing children and will always act to protect their rights, dignity, and privacy.

2. Scope

This policy applies to:

  • Gemma Hirst and Lisa Moore, the owners and photographers of Love Kids Photography.

  • All photography sessions carried out in schools, nurseries, and at our family pop-up events.

3. Roles and Responsibilities

  • Safeguarding Lead (Lisa Moore): Main point of contact for safeguarding matters, ensuring this policy is followed and concerns are addressed appropriately.

  • Both Directors (Gemma Hirst & Lisa Moore): Share responsibility for upholding safeguarding standards and following this policy at all times.

4. Code of Conduct

When working with children and families, we will:

  • Always act with professionalism, care, and respect.

  • Ensure consent is obtained from parents/guardians (or schools/nurseries acting in loco parentis) before photographing children.

  • Never photograph a child without the proper permissions.

  • Avoid keeping unnecessary images.

  • Never share images on personal devices or social media without explicit parental consent.

  • Never be left alone with children outside the normal context of our photography role.

5. Consent and Image Use

  • No images will be used for marketing without specific, additional parental permission.

6. Data Protection & Image Storage

  • Images will be stored securely on password-protected systems.

  • Images will only be kept for as long as necessary, in line with data protection laws.

  • Only Gemma and Lisa have access to stored images.

  • USBs, memory cards, and hard drives will be encrypted or securely stored.

7. Safeguarding Concerns

  • Any safeguarding concern or disclosure will be taken seriously and referred to the Safeguarding Lead (Lisa Moore).

  • If a child is in immediate danger, emergency services (999) will be called without delay.

  • Any safeguarding records will be stored securely and treated confidentially.

8. Policy Review

This policy will be reviewed annually, or sooner if changes in legislation or practice require.

Reviewed and Approved by:
Gemma Hirst & Lisa Moore – Directors
Date: 01.09.2025